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Details
Posted: 14-Apr-22
Location: Nationwide
Salary: Open
Internal Number: 3002601
Police Records Technician
Location: Santa Cruz
Job ID: 33617
JOB POSTING
Employee will be a staff member of the UC Santa Cruz Police Department and therefore must pass a thorough background investigation of personal and work history, including a fingerprint check of criminal history, psychological exam, drug screening, medical screening, and a credit check, and possess a valid California driver's licenses. As part of the background investigation process, you may be subjected to a detection of deception examination, such as a polygraph or voice stress analysis to verify the truthfulness of information that applicants have provided on the PHS and to the background investigator directly.
Successful applicants will participate in the DMV Pull Notice.
NOTIFICATIONS
UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.
Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.
INITIAL REVIEW DATE (IRD)
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The IRD for this job is: 05-03-2022
ABOUT UC SANTA CRUZ
UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.
DEPARTMENT OVERVIEW
More information can be found here: https://police.ucsc.edu/
JOB SUMMARY
This is a professional staff (non-sworn) position. A high level of awareness, diplomacy and sensitivity is critical with this position. The ability to positively interact with Police Department employees, University officials, staff, faculty, students, community members, visitors, and professionals from other government agencies is required of incumbents to develop, maintain, and successfully perform in this position. This position plays a critical function in the criminal justice system, and is a very critical position within the UC Santa Cruz Police Department.
Under the general supervision of the Police Records and Communications Manager, the Police Records Technician provides a wide variety of customer service and clerical support duties to the Police Department, which includes, but is not limited to receptionist duties, cashiering, data entry and word processing, record keeping, filing, preparing reports, and providing information to community members.
The Police Records Technician is responsible for the maintenance and processing of police department records, and assists with compiling statistics and information for the FBI Uniform Crime Reporting (UCR), NIBRS reporting system, Clery Act reports, UC System-wide reports, State and Federal Public Records Act compliance, and monthly statistical reports. The Police Records Technician is also required to know laws and regulations pertaining to the processing, retention, release, and disposition of police department records, processing, retention, release and disposition of lost and found items, knowledge of police evidence records processing, retention, release, and disposition, and UC Santa Cruz's complex parking rules and regulations.
This position requires sound problem solving skills, analytical acumen, computer skills, and demonstrated knowledge of state and federal law as it pertains to records and evidence, and the ability to quickly learn and apply University of California regulations.
The Police Records Technician also provides logistical needs for the department and campus during planned events and emergencies.
Departmental, state and federal laws, POST standards, rules and guidelines must be adhered to, but independent ability to evaluate, create, adapt and adhere to policy and protocols specific to the UC Santa Cruz Police Department is required.
APPOINTMENT INFORMATION
Salary Information: Salary Range: $24.64 - $28.90/hour. Salary commensurate with skills, qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: Full benefits
Schedule Information:
- Full-time, Fixed
- Percentage of Time: 100%, 40 Hours per Week
- Days of the Week: Typical schedule is Mon-Fri. Occasional weekends.
- Shift Includes: Typical shift is Day. Occasional evenings and nights
Employee Classification: This is a Career appointment
Job End Date: 1 year from the date of hire
Work Location: UC Santa Cruz Main Campus
Union Representation: CX, Clerical & Allied Services
Job Code Classification: 004722 BLANK AST 3
Travel: Up to 25% of the time
JOB DUTIES
40% RECORD MANAGEMENT
- Provide clerical support to the Department to include routine specialized records keeping; maintain, sort, copy, scan, distribute and file reports; determine legitimacy of requests for release of police records to citizens, organizations, and other law enforcement agencies; prepare records for release; process requests for reports and citations for law enforcement and governments agencies, insurance companies, and victims.
- Prepare certified copies of Department and reports/documents for department personnel, District Attorney, courts and/or other government agencies, as specified by law and/or department policy. Assist in the preparation of statistical reports for internal use, and for reporting to outside departments and agencies.
- Work closely with department members to review documents for accuracy; manually enter citations, reports, arrest registers and disposition data into the appropriate data base and/or information system; distribute citations/reports to other law enforcement agencies; review information requests and retrieve data from various data bases; provide public information regarding departmental procedures and practices, process requests for police reports; access the CLETS system to obtain confidential information; provide information and directions to the public regarding the completion of complaint filing; index, select, cross-referencing and arrange records and documents.
- Ensure the safe keeping of confidential records involving criminal or other extremely sensitive information
- Required to maintain proficiency on the Criminal Justice Information System (CJIS) & California Law Enforcement Telecommunications System (CLETS); requires re-certification every two years at Full Operator Status.
- Process, record, update, retrieve, and route records in computer and/or manual files. Ensure the safe keeping of confidential records involving criminal or other extremely sensitive information.
- Assist with records custody of all Department reports and citations and other documentation. Attach supplemental reports, California Law Enforcement Teletype System (CLETS) printouts, parking documents, citations, court dispositions, and other documents, etc., to the original files.
- Interpret and implement complex and changing laws, policies, and procedures relative to the security, processing, maintenance, storage and destruction of records to ensure legal and procedural compliance (e.g. Penal, Vehicle and Government codes, UC regulations, Public Records Act, and court decisions). Purge records applying federal, state and UC policy records retention and disposition guidelines.
- Assist in maintaining complete and accurate audit trail of documents and reports. Assist in audits of records.
- Provide related computer training to department staff (e.g. Evidence - Property System, Critical Reach, RIMS record retrieval, Santa Cruz Superior Court extranet, various DOJ web based programs, etc.). Create and design reports and databases using the police records management and citation processing systems.
- Act as liaison between the courts, court functions, the District Attorney's Office, and other government agencies. Transport subpoenas, court packages, in custody case files to the court and the District Attorney's Office. Obtain reports, documents, photos and evidence as required by subpoenas, discovery requests, etc., and provide to appropriate party. Process felony, misdemeanor and infraction criminal complaints for court and District Attorney's Office for prosecution.
- Process subpoenas, including notifying, locating and confirming schedule for department personnel requested to appear in court or hearing, or
About University of California Santa Cruz
UC Santa Cruz is a public university like no other in California, combining the intimacy of a small, liberal arts college with the depth and rigor of a major research university.
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