At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
Application Review Date
The First Review Date for this job is: March 19, 2020.
The Police Department has a budgeted staff of 127 career (77 sworn and 50 civilian) and 50 pat-time student employees and an annual budget of approximately $7M. The department is divided into three divisions, each led by a Captain: 1) Field Services; 2) Services; and 3) Safety and Security.
The Services Division has the following units: Business Services; Information Services and Technology; Records; Communication; Property and Evidence; and Lost and Found.
The Records Unit processes all documents related to police performance and police function. The Unit uses state of the art computer technology to both archive information and to provide rapid retrieval of information. The information the unit provides includes statistical reports to the FBI, the State Department of Justice, and the University of California. Additionally, the Records Unit provides data to the Consolidated Records Information Management System (CRIMS) that is used by other law enforcement agencies within Alameda County. Strict confidentiality, accuracy and accountability must be maintained in all areas of the Unit's responsibilities. The Records Unit may release information when appropriate. Unit personnel respond to a wide variety of inquiries from the campus community and the public.
The Records Supervisor reports directly to the Services Division Lieutenant, and has two full-time and various part-time employees to supervise. The records Supervisor is responsible for the following:
Effectively manage the allocation of human and financial resources including recruiting, selecting, hiring, training and evaluating of all unit personnel. The Records Supervisor is legally responsible for the actions of subordinates, so it is important they are well trained. The supervisor must control and approve of all subordinate work assignments.
Responsible for development, implementation and evaluation of work methods and procedures as well as the establishment of team goals and objectives that are consistent with the goals and objectives of the Department and the Campus. Schedule and chair team meetings on a regular basis. Supervise the day-to-day functions of the Unit, delegating responsibilities and balancing employee workloads as needed.
Responsible for performance evaluations, merit recommendations and complaint resolution for subordinates. The Records Supervisor has the authority to recommend employees for commendation and special performance awards. Has authority to counsel and, when necessary, to take progressive corrective actions.
Responsible for implementing and monitoring University policies which relate to personnel and procurement to ensure that the Records Unit is in compliance with policy. This requires a thorough knowledge of University policies and procedures.
Orient and when necessary, train new sworn and civilian personnel on Record Unit functions.
Ensure that all appropriate departmental personnel are kept current on the proper use of the Records computer systems. Personnel are to be tested biannually.
Assist the Services Captain and Lieutenant in budget planning, implementation, monitoring and evaluation of the unit.
Responsible for ordering unit equipment and supplies. Research pricing to ensure the department realizes the greatest economic benefit.
Monitor material resources to ensure that unit equipment is in good working order and supplies are adequately maintained.
Maintain good working relationships with other law enforcement agencies on issues related to records.
Monitor conditions and ensure that all work environments meet mandated safety standards. If standards are not met or need to be changed, take the appropriate action to bring the unit into compliance.
Function as the Police Department's legal custodian of records. This includes representing the department in courts of law as required.
Supervise the review of police reports to ensure that accuracy and confidentiality are strictly maintained.
Serve as the department's legal authority for the processing, maintaining, storing, purging and sealing police records with the strictly mandated requirements of the University, federal, state and local laws which govern police records. This requires thorough knowledge of the legal requirements on the University and government agencies, and the ability to effectively implement any additions and/or changes to law.
Supervise the processing of approximately 150 field interview cards per month. Ensure that the data is entered into the appropriate databases.
Supervise the processing of approximately 300 parking and 150 moving citations each month.
Supervise the processing of approximately 120-150 fingerprinting request per month.
Responsible for gathering, compiling and analyzing campus crime statistics to be used in the preparation of a wide variety of reports to federal, state and UC agencies within established deadlines. These reports include the Universal Crime Report, the quarterly KRA (Key Result Area) and UCPD Annual Report, and are used to evaluate the department's performance in several important areas, including crime prevention, crime reduction, and budgeting.
The Records Supervisor is the primary contact within the department for settling conflicts pertaining to the interpretation of policies and procedures related to records.
The Records Supervisor is responsible for the proper release of police information to insurance companies, the public, Risk Management and criminal justice agencies in accordance with applicable laws, regulations and policies. This includes the authority to refuse to release information when appropriate.
Function as the department's primary contact when the unit is audited by the FBI, State Department of Justice or any other criminal administrative organization for audits concerning the handling of police records.
Monitor cash handling to ensure that all University and Department polices and procedures are being strictly followed. Be the primary contact for auditors. Prepare deposits in accordance with UC and department policies and procedures.
During campus unrest, supervise mass booking operations.
Perform other duties and special projects as assigned.
Experience performing all aspects of unit functions, including managing police records while adhering to mandated requirements and effectively performing supervisory duties.
Working knowledge of, or the ability to quickly learn, the California Public Records Act and other law, regulation and University policy regarding police documentation and data.
Ability to communicate effectively in person and in writing.
Ability to supervise and train assigned staff in the relevant and necessary aspects of their duties.
Ability to operate computers and other relevant technology.
Ability to safely operate motor vehicles.
Ability to credibly represent the police department in an official capacity
High school diploma or equivalent.
Possess a valid California Driver's License.
Ability to successfully earn applicable POST Supervisor certificate by completing a POST-certified course and a POST-certified Supervisor course within two years of appointment.
Ability to successfully complete other training or prerequisites as required by regulation, law or policy.
Please submit your cover letter and resume as a single attachment when applying.
A valid driver's license and DMV check for driving record is required.
Employment is contingent upon passing a pre-employment background investigation and pre-employment medical evaluation.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
This position has been identified as a Mandated Reporter required to report the observed or suspected abuse or neglect of children, dependent adults, or elders to designated law enforcement or social service agencies. We reserve the right to make employment contingent upon completion of signed statements acknowledging the responsibilities of a Mandated Reporter.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.