Department:University of Oregon Police Department Classification:Archivist Appointment Type and Duration:Regular, Ongoing Salary:$17.75-$26.96 per hour FTE:1.0
Review of Applications Begins Position closes May 20, 2019
Special Instructions to Applicants Complete applications must include an online application that addresses how the candidate meets the minimum and preferred qualifications for the position.
Department Summary The University of Oregon Police Department (UOPD) is a community oriented and trust based policing agency within the University of Oregon. UOPD plays an integral role in the university community by providing a safe, secure, and welcoming environment. The mission is to foster a climate that encourages a free, open, and civil exchange of ideas in support of the educational, research, and public service goals of the university. The UOPD recognizes and promotes the value of multiculturalism and inclusiveness consistent with a spirit of responsible citizenship within an international community. The University of Oregon is a diverse and ever changing community. Constant efforts by the UOPD are necessary to partner with and educate the community to deter, reduce, and solve crimes as well as to resolve issues through modern policing.
Position Summary This position reports to the UOPD Captain - Administrative Services. This position performs a variety of complex technical administrative functions in a public safety environment, including managing manual and automated criminal justice systems and records; support of the department's requirement to document, process, classify, maintain and control police records, case files, statistics and related information. They serve as a custodian of the Police Records, ensuring the maintenance, storage and disposition are in compliance with Oregon law. This position's work includes daily processing all custody paperwork and related discovery items to prosecutors in a timely manner. They enter records into internal and external criminal justice databases and information systems; process all police reports and citations for courts and prosecutors as well as numerous campus partners; serving as court liaison for UOPD, managing all phases of interactions with the courts including warrants, subpoenas, bail processing, court calendars; manages and tracks all Oregon Public Record Requests for UOPD, responding to the general public, interagency requests and other Law Enforcement Agencies.
The Police Records Technician must be capable of researching the status of criminal proceedings to make record release determinations. Notify registered owner of impounded vehicles, manage tracking and impound paperwork. Serves as the Law Enforcement Data Systems (LEDS) Representative for the unit, which encompasses the setup and training of newly assigned personnel in LEDS and CJIS as needed; manage the LEDS/CJIS training files and ensuring timely re-certification of personnel. Review LEDS transactions providing feedback and retraining as needed, review reports, and RMS entries. Due to the sensitive nature of the work, accuracy; attention to detail; confidentiality; integrity and multi- tasking are necessary skills that must be demonstrated consistently by the incumbent.
Direct Supervision provided by the Captain of Police Administrative Services. However, members of senior leadership may provide guidance at other times.
Must be able to maintain confidentiality at all times. Position routinely receives, possesses and provides access to criminal history information, law enforcement intelligence briefings and other forms of sensitive material.
The Police Records Technician must exercise independent decision-making and judgment on a regular basis, with little to no supervision.
Make record release decisions on a daily basis that could potentially impact the ability to prosecute offenders, violate FERPA, or other state/federal regulations.
During all contacts with the public, this position must be cognizant of proper, courteous and informative behavior while always considering general safety issues. Use of diplomacy and tact are a requirement for this position.
Guidelines Federal code and regulations; State statutes; Oregon Administrative Rules; City of Eugene municipal ordinances; University of Oregon policies and procedures; University of Oregon Police Department's policies and standards; intergovernmental agreements and memorandums of understanding; and criminal justice information system user agreements.
Minimum Requirements A Bachelor's degree with major coursework (thirty quarter or twenty semester hours) in social research, public administration, history, political science or a closely related field; OR Two years of college level coursework AND two years of technical or research experience in archives; OR Four years of technical experience in archives involving automated archival systems including methods for automated archival storage and retrieval; OR An equivalent combination of training and technical experience in archives.
Special Requirements • Employee will be required to safely operate a department vehicle as part of this position's duties and responsibilities. This position requires a current and maintained Driver's License. • Must be able to obtain and maintain current Law Enforcement Data System (LEDS) certification. • Must be able to meet local, state and national requirements for accessing criminal justice and computerized criminal history information.
Professional Competencies • Ability to work effectively with persons from diverse socioeconomic and racial backgrounds. • Demonstrated integrity, ingenuity and inventiveness in the performance of assigned duties. • Ability to maintain composure and work effectively in stressful situations. • Ability to routinely conduct self in a professional and respectful manner, with equal regard for all contacts. Uses established policy and innovation in solving customer service and programmatic issues. • Ability to follow directions and university administrative policies, procedures and guidelines. • Ability to prioritize and multi-task effectively in a fast-paced, detail-oriented and time sensitive environment. • Ability to demonstrate knowledge of Business English, with excellent oral and written communication skills to include the capacity to maintain legible handwriting and to type accurately at no less than 40 words per minute. • Ability to utilize complex computer-aided dispatch and records information management systems.
Preferred Qualifications • Experience with local, state, or federal records review and retention. • Experience with the Law Enforcement Data System (LEDS). • Experience with the Criminal Justice Information System (CJIS). • Fluency in a second language. • Demonstrated experience operating standard office equipment.
All offers of employment are contingent upon successful completion of a background inquiry.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at email@example.com or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.
The University of Oregon, founded in 1876, is the stat'?s flagship institution. Located in Eugene, an energetic college town, the university offers academic excellence and hands-on learning opportunities in a welcoming atmosphere. Towering trees shade the 295-acre campus, where students, faculty members, and employees from a wide variety of backgrounds share a commitment to preserving the environment and pursuing innovation in more than 260 academic programs that range from Eugene to Portland and from the coast to the mountains. For more information visit http://www.uoregon.edu/about