Work Schedule: Monday through Friday, 8:00 am – 5:00 pm, with the possibility of converting to an alternate work schedule.
First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning August 3, 2017.
Under general supervision, the Administrative Analyst/Specialist I (Non-Exempt) will provide direct administrative support to the Chief of Police and work closely with key support staff. The incumbent will have the following responsibilities:
This position will be responsible for organizing and performing a variety of complex administrative and technical duties involving confidential information, interpersonal situations which require discretion, confidentiality, tact and a high level of accountability for the University Police Department.
The incumbent will conduct program and policy research, analysis, development, reporting, and evaluation.
Determine methods, policies, and procedures to achieve programmatic goals.
Ensure compliance with applicable regulations or requirements governing the University Police Department.
Serve as liaison to outside agencies or entities related to the University Police Department.
Provide administrative support for special events and programs.
Maintain employee evaluation guidelines and deadlines and coordinates with the Chief of Police, Lieutenant, and supervisors.
Develop strategies for employee position management to improve employee development and minimize the negative impact of extended position vacancies.
Draft confidential disciplinary action correspondences and manages all information, in all media, in a confidential manner.
Identify those communications, which require the personal attention of the Chief of Police, to include letters of inquiry from the community, drafts appropriate responses and provides background material.
Flags priority items for review.
The incumbent will provide primary support to the Chief, Lieutenant and Administrative Sergeant in activities related to the department's personnel and internal affairs files.
The incumbent will maintain highly confidential files involving background investigations, internal administrative investigations, physical, medical, and psychological evaluations, and financial status checks.
This highly confidential and complex program relies heavily on adherence to statutes, case decisions and regulations and the incumbent is responsible for ensuring that files are maintained in accordance with these rules.
The incumbent is required to maintain positive working relationships with the CSU Office of General Counsel, CSUSB Human Resources and at times, contract investigators, on behalf of department management.
The incumbent will prepare complex travel arrangements including air travel, rental cars, and hotel arrangements; prepare and process travel expense claims in a timely manner and in accordance with CSU policies and procedures.
Prepare training reimbursement for POST courses.
Complete and submit hospitality claims, discretionary fund reimbursements, direct expenditures, reconciliations of procurement card reports, personal reimbursements and other accounts payable functions.
Process department supplies orders and maintains accurate records of invoices and receipts processed.
Process monthly payroll memos for outside officers.
The incumbent will serve as alternate for the following duties: requisitions and purchase orders; payroll certification and absence management.
Additional, the incumbent will carry out other office duties as assigned. These may include but are not limited to, office organization and attendance at departmental meetings and training.
Education & Experience:
Applicants must possess three years related work experience and a bachelor's degree in a related field or an equivalent combination of education and experience.
Experience with NEOGOV is preferred.
Experience with PeopleSoft is preferred.
Knowledge, Skills, and Abilities:
Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.
Ability to train others on new skills and procedures and provide lead work direction.
Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations.
Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist.
Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
Ability to effectively write and present own reports.
Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
Fluency in using a broad range of standard office software such as MS Office, Outlook, or other databases is highly desirable.
Applicants must have strong oral and written communication skills.
Applicants must possess strong organizational skills, along with a thorough knowledge of office methods, procedures, and practices.
Ability to work with a diverse group of people.
Duties may involve the use of a state vehicle which would necessitate possession of a valid California driver's license and the successful completion of the campus Defensive Driving examination.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University, San Bernardino offers a challenging and innovative academic environment. The university seeks to provide a supportive and welcoming social and physical setting where students, faculty and staff feel they belong and can excel. The university provides students the opportunity to engage in the life of the campus, interact with others of diverse backgrounds and cultures, as well as participate in activities that encourage growth, curiosity and scholarly fulfillment. Through its branch campus in Palm Desert, the university mission extends to the Coachella Valley.